🍺
P.O.S. Pro
The complete guide to running your bar with P.O.S. Pro — from opening the session to closing the night, every feature explained step by step.
👑 Owner
- Full access to all features
- Manage staff, products, wallet
- View all reports and history
- Billing and plan management
🧑💼 Cashier
- Take orders at the register
- Cash and credit sales
- View own wallet balance
- No access to owner settings
📋 Manager
- Record bar expenses
- View items and customers
- Stock check access
- No billing or staff management
1
Open the app
Launch P.O.S. Pro from your browser or the installed APK.
2
Enter your username and password
Owners register first. Cashiers and managers are created by the owner inside the app.
3
You'll land on your role's home screen
Owners and cashiers go to the Bar register. Managers go to Items.
💡
Forgot your password? Use the Forgot Password link on the login page to reset via email.
1
Open the Bar tab
Tap Bar in the menu. If no session is open you'll see the Open Session button.
2
Start selling
Once open, cashiers can take orders immediately. All sales are logged in real time.
3
Close the session (owner)
At end of day the owner closes the session from the Wallet page. This locks the session totals.
1
Tap items to add to cart
Browse by category tabs at the top. Tap any product to add one unit to the cart.
2
Adjust quantities
Long-press an item in the cart to change its quantity or remove it.
3
Choose cash or credit
Tap Cash Sale or Credit Sale to proceed to checkout.
💡
Sort items by tapping the sort icon (⇅) at the top right of the product grid.
1
Tap Cash Sale
After building the order, tap the Cash Sale button at the bottom of the cart.
2
Enter amount tendered
Type in the amount the customer gives you. The app calculates change instantly.
3
Confirm the sale
Tap Confirm. The sale is recorded and the cashier wallet is updated.
1
Tap Credit Sale
Select Credit Sale from the cart. You'll be prompted to choose a customer.
2
Select or create a customer
Search existing credit accounts or tap + New Account to create one on the spot.
3
Confirm charge
The amount is added to that customer's outstanding balance.
💡
Customers pay off their tab from the Customers section. Tap a customer then Add Payment.
1
Tap the 🥃 bottle icon on the Bar screen
Opens the bottle selector to sell individual shots.
2
Choose a liquor product
Select the open bottle. The shot price is set per product in your Items catalog.
3
Add to order
Tap Add Shot. It appears in the cart and can be sold as cash or credit.
1
Tap the 🚬 cigarette icon
Opens the retail cigarette/paper selector on the Bar screen.
2
Select the product and quantity
Choose which pack is open and how many singles to sell.
3
Add to order and complete sale
Items appear in the cart and go through normal cash/credit checkout.
1
Go to Specials
Owners tap Specials in the menu to manage deals.
2
Create a new special
Name the deal, set the bundle price, and add the products it includes.
3
Cashiers sell specials from the Bar
Specials appear in the product grid and are added to the cart like any item.
1
Tap Items in the menu
Only owners and managers can access this section.
2
Add or edit a product
Set name, category, selling price, cost price, and stock level. Optionally add a photo.
3
Stock is tracked automatically
Every confirmed sale deducts from stock. Low-stock indicators appear when levels drop.
💡
Set a cost price to see your profit margin per product in the Summary report.
1
View balance and records
Tap Wallet to see your running balance and full transaction history.
2
Clear cashier wallets
Owners go to Staff, select a cashier, and tap Clear to Owner to transfer their balance.
3
Download statement
Tap Statement in the wallet to generate a PDF of all transactions.
1
Go to Customers
Tap Customers to see all credit accounts and outstanding balances.
2
Record a payment
Tap Add Payment, enter the amount, and confirm. The balance updates immediately.
3
Download a bill
Tap Bill to generate a PDF statement to share with the customer.
1
Tap Staff in the menu
Only the owner can manage staff accounts.
2
Add a cashier
Tap Add Cashier, set a username and password. They can log in immediately.
3
Clear or suspend a cashier
Tap a cashier card to transfer their wallet balance to the owner or suspend their access.
1
Log in as manager
Managers are created by the owner in the Staff section with job title set to Manager.
2
Open Bar Expense
Tap Manage in the menu to record a new expense with category, amount, and note.
3
Owner reviews in Summary
All manager-logged expenses appear in the owner's Summary report under the Expenses tab.
Built-in YouTube music player — search and queue songs for the bar without leaving the app.
1
Tap Music in the menu
The music player opens. Search YouTube for any song or playlist.
2
Queue tracks
Tap a result to play it. Previous tracks are saved in history so you can replay them.
3
Music keeps playing while you work
Navigate back to the Bar or any other page — music continues in the background.
1
Tap Summary
Available to owners only. Shows totals for the current and previous sessions.
2
Filter by date range
Use the date pickers to see data for any custom period.
3
Download PDF
Tap the download icon to export the full summary report as a PDF.
1
Tap Profile
Update your bar name, contact details, and change your password.
2
Language
Switch the app between English and Spanish from the Language option in the menu.
P.O.S. Pro is a web app backed by Supabase. An internet connection is required for all real-time features.
⚠️
No offline mode. Sales, wallets, and reports all require an active connection. Use a stable Wi-Fi or mobile data connection at your bar.
💡
Install the app as a PWA (Add to Home Screen in your browser) for a native-app feel and faster load times.