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P.O.S. Pro
The complete guide to running your bar with P.O.S. Pro — from opening the session to closing the night, every feature explained step by step.
👑 Owner
- Full access to all features
- Manage staff, products, wallet
- View all reports and history
- Billing and plan management
🧑💼 Cashier
- Take orders at the register
- Cash and credit sales
- View own wallet balance
- No access to owner settings
📋 Manager
- Record bar expenses
- View items and customers
- Stock check access
- No billing or staff management
1
Open the app
Launch P.O.S. Pro from your browser or the installed APK.
2
Enter your username and password
Owners register first. Cashiers and managers are created by the owner inside the app.
3
You'll land on your role's home screen
Owners and cashiers go to the Bar register. Managers go to Items.
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Forgot your password? Use the Forgot Password link on the login page to reset via email.
1
Open the Bar tab
Tap Bar in the menu. If no session is open you'll see the Open Session button.
2
Start selling
Once open, cashiers can take orders immediately. All sales are logged in real time.
3
Close the session (owner)
At end of day the owner closes the session from the Wallet page. This locks the session totals.
1
Tap items to add to cart
Browse by category tabs at the top. Tap any product to add one unit to the cart.
2
Adjust quantities
Long-press an item in the cart to change its quantity or remove it.
3
Choose cash or credit
Tap Cash Sale or Credit Sale to proceed to checkout.
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Sort items by tapping the sort icon (⇅) at the top right of the product grid.
1
Tap Cash Sale
After building the order, tap the Cash Sale button at the bottom of the cart.
2
Enter amount tendered
Type in the amount the customer gives you. The app calculates change instantly.
3
Confirm the sale
Tap Confirm. The sale is recorded and the cashier wallet is updated.
1
Tap Credit Sale
Select Credit Sale from the cart. You'll be prompted to choose a customer.
2
Select or create a customer
Search existing credit accounts or tap + New Account to create one on the spot.
3
Confirm charge
The amount is added to that customer's outstanding balance.
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Customers pay off their tab from the Customers section. Tap a customer then Add Payment.
1
Tap Items in the menu
Only owners and managers can access this section.
2
Add or edit a product
Set name, category, selling price, cost price, and stock level. Optionally add a photo.
3
Stock is tracked automatically
Every confirmed sale deducts from stock. Low-stock indicators appear when levels drop.
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Set a cost price to see your profit margin per product in the Summary report.
1
View balance and records
Tap Wallet to see your running balance and full transaction history.
2
Clear cashier wallets
Owners go to Staff, select a cashier, and tap Clear to Owner to transfer their balance.
3
Download statement
Tap Statement in the wallet to generate a PDF of all transactions.
1
Go to Customers
Tap Customers to see all credit accounts and outstanding balances.
2
Record a payment
Tap Add Payment, enter the amount, and confirm. The balance updates immediately.
3
Download a bill
Tap Bill to generate a PDF statement to share with the customer.
1
Tap Staff in the menu
Only the owner can manage staff accounts.
2
Add a cashier
Tap Add Cashier, set a username and password. They can log in immediately.
3
Clear or suspend a cashier
Tap a cashier card to transfer their wallet balance to the owner or suspend their access.
1
Log in as manager
Managers are created by the owner in the Staff section with job title set to Manager.
2
Open Bar Expense
Tap Manage in the menu to record a new expense with category, amount, and note.
3
Owner reviews in Summary
All manager-logged expenses appear in the owner's Summary report under the Expenses tab.
1
Tap Summary
Available to owners only. Shows totals for the current and previous sessions.
2
Filter by date range
Use the date pickers to see data for any custom period.
3
Download PDF
Tap the download icon to export the full summary report as a PDF.
1
Tap Profile
Update your bar name, contact details, and change your password.
2
Language
Switch the app between English and Spanish from the Language option in the menu.
P.O.S. Pro supports partial offline operation. If your connection drops after logging in, you can continue taking sales — but only from the Register page.
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Partial offline mode. If your internet connection is lost after login, stay on the Register (Bar) page to keep taking sales. Sales made while offline are queued locally and will auto-sync once your connection is restored. Navigating away from the Register page or closing the app while offline may cause unsaved sales to be lost.
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All other features — wallets, reports, staff management, and settings — require an active internet connection. Use a stable Wi-Fi or mobile data connection at your bar for the best experience.
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Install the app as a PWA (Add to Home Screen in your browser) for a native-app feel and faster load times.